Proven Tips To Get People To Reply Your Email!

Note: I recently started a new blog and all my spare time has been allocated to writing posts for this new blog. Sorry for the lack of posting here.
If you are looking for some thoughtful, actionable blogging tips with a spoonful of wit check out my other blog, Better Blogging Ways

Anyways, I was inspired to write this post because I overheard a conversation where one person was complaining about not getting replies to his emails. The usual tendency is to think “they are not interested in my email” or “they are ignoring me.”
Often, that’s not necessarily the case. The lack of reply may have nothing to do with you, more so it has to do with them! Yes, it’s not me it’s you! ;-)

Common reasons why people don’t reply email

• Waiting on someone else to get more information and then reply
• Too busy to reply
• Forgetting to reply the mail
• Can’t be bothered to reply
• The mail you sent went to their junk email so didn't get them.
• If there’s more than one person in the email TO line, each person might assume that the other might reply
• Doesn’t know the other person is waiting for a reply

So, it’s important to keep these in mind when writing your email.

Here are some email tips I have used over the last few years to get my emails replied to.

Write a good subject line

Be clear on what the email is about. Depending on the person I am sending the email to, I sometimes add a small tag [need your input] or [Action required] to the subject line. This way even without reading the email message, the person knows that I am waiting for reply.

Write short, scan-able emails!

Imagine if you received hundreds or thousands of emails per day. Everyday…. How would you get over the email overwhelm?
* If possible use one email to convey one message
* Use bullet points, group related details into headings
* Make the email scan-able by highlighting areas that you want the person to read!

Notice what I have done above ;-)

End the email with a question

This way the other person knows that you are waiting for a reply. Here are some examples,
What’s your opinion on this?
Do you think …… ?

If there’s more than one person in the email TO line, add a name of the person you are waiting a reply for.
e.g Mark: Can you confirm this is correct?

Write down a deadline

A deadline creates a sense of urgency, and most people hate to miss deadlines!
e.g I need a reply before … so that I can ….

Remind the person to reply you mail

If all of the above tactics fail to get you a reply, you can politely remind the person to reply to your mail.
Here are a few sentences I use,
* I am waiting for your reply. Please let me know about this when you get a chance.
* I was wondering if you have had a chance to look at the e-mail below yet?
* Quick reminder… I am waiting for your reply

What do you normally say? What’s a good way to remind someone to reply to your email without sounding too annoying?

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Usemeplz said...

As for me, I don't have a time to check my mail for new letters, and there are more than 100 ones there now.

RSA Online said...

Mostly people forgot to reply emails because sometimes the mail is accidentally place in junk or spam folders.

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